Privacy Policy

Declaration of Consent for the Processing of Personal Data

This Declaration of Consent complies with the General Data Protection Regulation (GDPR) - Regulation (EU) 2016/679 of the European Parliament and the Council of April 27th, 2016.

1. Purpose of data collection.

The personal data collected on the Events website of the Hydrographic Institute (IH) are used in the management of events held in the IH, with the purpose of conducting the registration processes and determining the conditions, namely commercial, applicable to participants, according to the characteristics of each event.

This data is also used to communicate the planning of new events to users registered on the site.

The personal data collected may be used in statistical studies in an anonymized manner, making it impossible to identify the respective holders.

2. Processing and storage of personal data

The personal data collected is stored in a database of exclusive access to the participants themselves and to the staff of the IH who participates in the registration process of participants in events, aware of the principle of the need to know.

Statistical results, obtained from anonymized personal data, may be used outside that scope, in particular in publications and reports relating to the activity of the Instituto Hidrográfico.

3. Sensitive personal data

The website under no circumstances collects, processes or stores any data in the category of "sensitive data" in accordance with the GDPR.

4. Access to personal data

Access to their own personal data is guaranteed to the holders of personal data, within the scope of the features present on the website itself.

Authorizations for access to personal data, granted to IH staff participating in the organisation of events, are recorded and controlled by segregating profiles for access to the computer system. The dates on which access to a particular person is granted are recorded.

5. Right of the data subject to review and correct any of his/her personal data

The data subject has the right, at any time, to review and correct any of his or her inaccurate personal data.

6. Right of the data subject to withdraw consent for the processing of personal data

The data subject has the right to withdraw his consent at any time, provided that there is no need to reference the same data in billing procedures which may have already been carried out under the consent previously given, in which case paragraph 7 applies.

The withdrawal of consent does not compromise the lawfulness of the processing carried out on the basis of the consent previously given.

The withdrawal of consent may be made by the holder, after authenticating on the website, by deleting the account registered in the holder's name. In the event that the holder's consent is withdrawn, the personal data will be irreversibly deleted from the IH databases that are part of the information systems in production.

Personal data deleted from systems in production will be kept for 30 days in disaster recovery systems (backup systems). After this period, personal data will be permanently deleted.

7. Retention of your personal data

The personal data collected on the website whose holder has not withdrawn his consent, are stored in databases under the responsibility of IH, for the period of time necessary to fulfill the purposes provided for in paragraph 1 of this declaration, after which, they will be anonymized and used only for statistical processing.

8. Acceptance of the terms

By selecting "I have read and accept the terms of the Consent Statement" the data subject declares that he agrees to the terms on which the IH treats the personal data described herein.